General accessibility best practices for spreadsheets
Write in cell A1
Placing a clear title or description in A1 gives screen reader users a starting point and helps them understand what the spreadsheet is about. It’s a welcome sign so they know where they are and what to expect.
Use clear and consistent headings
Headings for tables and columns help everyone, including screen reader users, understand and navigate the data easily.
Don’t merge or split cells
Merged or split cells confuse screen readers and make it difficult to follow the information. Keep cells simple and structured.
Ensure high color contrast
Use colors with strong contrast, like black text on a white background, so text is easy to read for everyone.
Use accessible fonts
Stick to fonts like Arial, Calibri, or Verdana. They’re clean, simple, and easier to read.
Don’t rely on color alone
If you use color to show meaning, add text or symbols so everyone can understand, even if they can’t see the color.
Provide descriptive titles and file names
Clear titles and file names make it easy to identify the spreadsheet and understand its purpose.